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It is important to ensure that you use the best and convenient ways that you can send and receive information and especially when you are handling many people like in church. If you find it necessary to create a church directory you could be wondering whether is there software that can help you to make this process easier. Online directories are important because they make it easier for the church congregants to connect during outside church hours. The truth is that we are at a time whereby most church members may feel comfortable and would prefer to attend the church services remotely. It is much easier to have an online directory because this makes communication easier for members who are in church and also those that attend the church remotely.
It is important to know how you can be able to create an online church directory. Use these guidelines when creating an online directory.
Collect enough information and data. Get as much information as you need from the members of your church. Get the contacts of your church members including phone numbers and emails. Take this as an example, you may be planning to have a church event for the sixth and the eighth-graders, when you have the parent information you can easily get in touch with the members that have children in the same age group through the emails, this is if the parents have children in this age category, therefore, you must get all the information. Also find out the kind of volunteer service that your congregants may be interested in so that in any case that you have an upcoming project that may need their expertise then you can always get in touch with them. When a church has a detailed directory, then it becomes easier to let all the church members know of the big announcements.
Always maintain privacy.
We have various software that includes a special lock-down feature that allows specific information to only be seen to certain members, or those that are in the same group. Some churches opt to have two directories, one for the church members and the other one for separate members. You can also come up with a strategy whereby the members are asked to sign in before they can view the information in the directory, this way you can keep the congregants’ information private.
Whether you are using a spreadsheet or management software or just a simple document, it is important to back up your information and ensure that you have saved it in more than one location.
All the information provided by the church members must be backed up to ensure that it is safe.
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